May 2024 Agenda Annual Parish Council Meeting
SILK WILLOUGHBY PARISH COUNCIL
ANNUAL PARISH COUNCIL MEETING
Thursday 30th May at 7.00pm in Silk Willoughby Village Hall
Dear Councillor
I hereby give you notice that SILK WILLOUGHBY PARISH COUNCIL will meet on Thursday 30th May at 7.00pm. All members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted as set out hereunder.
Clerk to the Council: Rowena Boden Dated: 23rd May 2024
AGENDA for the ANNUAL PARISH COUNCIL MEETING.
1. To elect a Chairman of the Council and sign the Declaration of Acceptance of Office
2. To elect a Vice Chairman of the Council and sign the Declaration of Acceptance of Office
3. To receive a report from the County Councillor
4. To receive a report from the District Councillor
5. To receive questions from members of the public
6. To receive and accept apologies for absence.
7. To receive Declarations of interest for items within the agenda.
8. To approve the minutes of the meeting held on the 28th March 2024 and for the chair to sign.
9. To approve the minutes of the extraordinary meeting held on the 7th May 2024 and for the chair to sign.
10. To elect the members of the HR Committee.
11. To review Standing Orders (Copy on website)
12. To review Financial Regulations (Copy on website)
13. Finances 2023/24
AGAR 2023/24: To finalise the accounts for the year 2023/24
a) End of Year: Cash book and bank reconciliation as of March 2024
b) Certificate of Exemption: AGAR 2023/24. To approve and give permission for Chairman and Responsible Finance Officer to sign.
c) To receive and consider the Internal Auditors report.
d) Annual Governance and Accountability Return: Section 1, Governance Statement. To approve and give permission for the Chairman and Clerk to sign.
e) Annual Governance and Accountability Return: Section 2. To approve and give permission for the Chairman and Responsible Finance Officer to sign.
f) Analysis of Variances. To approve the variances.
g) Notice of the period for the exercise of public rights and other information required by Regulation 15 (2), Accounts and Audit Regulations 2015. To approve the dates Monday 3rd June – Friday 12th July 2024.
14. Finances 2024/25
a) To receive a report of payments, made between meetings, in the financial year 2024/25
|
Date |
Payee |
Amount |
|
16/4/24 |
Bank Charges |
£5.00 |
|
23/4/24 |
Buddson Ltd – Life Buoy/ Housing |
£294.59 |
|
23/4/24 |
LALC (Membership – 14287) |
£155.42 |
|
23/4/24 |
LALC (ATS – 14767) |
£132.00 |
|
23/4/24 |
SLCC (Membership) |
£74.00 |
|
23/4/24 |
Tidy Gardens - 24011 |
£115.00 |
|
2/5/24 |
LALC (Internal Audit – 14810) |
£180.00 |
|
2/5/24 |
Tidy Gardens - 24024 |
250.00 |
|
2/5/24 |
R. Boden (Wage – month 1) |
GDPR |
|
17/5/24 |
Bank Charges |
£5.00 |
b) To approve payments as list below.
|
Invoice Date |
Payee |
Amount |
|
31/5/24 |
R. Boden (Wage – month 2) |
GDPR |
|
24/4/24 |
Scribe Accounts |
£216.00 |
c) To approve the bank reconciliation.
15. Grant applications– To receive an update on current grant applications.
16. Conservation/ Heritage. To discuss conservation projects in the village.
17. Assets
a) To review the asset register.
b) New Purchases – To receive an update on the new purchases and the installation
18. Hedge & Path along School Lane. To receive an update on the hedge and path along School Lane.
19. Planning Applications.
S24/0492/FUL - 5 Laurel Grove Silk Willoughby, (Retrospective). Application: ‘No comment’ submitted.
20. Saving Accounts – To consider the reinvestment of the 3-month account due to finish on the 10/6/24.
1yr ends on 10 October. £70,000 at 4.9%
6-month end on 10th October £71,705.66 at 4.56%
3 month ends 10th June £50,577.16 at 4.61%
21.Risk Assessments - To review and accept the following risk assessments.
a) Cleaning of the White Gates
b) Filling the Sand Bags
c) Trimming of the Hedges
22. Village Hall. To receive an update on the Village Hall
23. Post Office. To receive an update on the Post Office
24.Upstairs Room. To receive an update on the Upstairs Room
25. To review policies listed below:
a) Complaints Policy (Copy on website)
b) Grant Policy (Copy on website)
c) Equality & Diversity Policy (Copy on website).
26. To consider items for inclusion on the agenda for the next meeting.
27. Date and time of next meeting 25th July at 7.00pm.