September 2021 Minutes
MINUTES OF SILK WILLOUGHBY PARISH COUNCIL MEETING HELD ON 30 SEPTEMBER 2021 AT 7.30PM IN THE VILLAGE HALL.
Present: Cllr Mrs L Roberts Chairman
Cllrs W Thackray, J F Wright and K Wright
In Attendance: County Cllr A Hagues, 5 parishioners and Denise Gascoyne Parish Clerk
Public Forum:
The Chairman asked if everyone was here for the same reason. As the answer was yes, she asked that one spokesperson spoke. They asked if the Parish Council would support them with the increased traffic from Mountains and the Construction site at all hours of the day and night. One member had produced a document which outlined the prime objectives. The Chairman said as she had only received the document at 9am none of the other Cllrs had seen a copy. She said a copy would be distributed to all Cllrs and this would be an agenda item at the next meeting 25th November.
The meeting began at 7.45pm
1.Chairman’s Welcoming Remarks:
a. The Chairman Cllr Mrs L Roberts welcomed everyone to the meeting.
2.Apologies for Absence:
There were none.
3.Declarations of Interest:
There were none.
4.To approve and accept as a true records the notes of the parish council meeting held on 29 July 2021. It was noted that the wrong name had been inserted in 6b this was changed. It was proposed, seconded and
Resolved: that now the name had been changed, the notes of the parish council meeting held on 29 July 2021 be accepted as a true record and the Chairman to sign.
5.County Councillor and District Councillor Reports:
a. Country Cllr Hagues had reported the dead trees on the C321, and it did appear that action had been taken.
b. County Cllr Hagues said he did not think anything could be done about the volume of traffic through the village, as there was no weight restriction. He did ask if the speed sign had a recorder on it to verify the speeds. This would be discussed at the meeting on 25 November.
c. District Cllr R Jackson had been unable to attend the meeting. He had sent a report which had been circulated to all Cllrs.
6.Vacancy for a Parish Councillor:
a. Two parishioners were interested in the one vacancy for parish councillor. Both candidates were asked to say a little about themselves, and to express why they wished to be a parish councillor. They then left the room while Cllrs decided. All Cllrs admitted it was a very difficult decision, and they were sorry they could not have both
candidates. After a discussion, it was decided to offer the position to Mr H Bell. The Clerk asked that Mr Bell fill in the necessary forms at the end of the meeting.
7.Parish Clerk Update and Report:
Nothing to report.
8.Finance:
a. The Approval list of cheque payments had been circulated to all Cllrs. It was proposed, seconded and
Resolved: to pay the following cheques and these were signed by Cllr J Wright and Cllr W Thackray
100227 D Gascoyne Fees £221.60
100227 HMRC PAYE £28.00
100228 Edge IT Systems Licence £157.20
100229 Cancelled
100230 James Bell Website £50.00
100231 Cancelled
100232 J F Wright Fuel tractor £97.18
b. The bank reconciliations and cashbooks to 31 July 2021 and 31 August 2021 had been circulated to all Cllrs. It was proposed, seconded and
Resolved: to accept the bank reconciliations and cashbooks to 31 July 2021 and 31 August 2021.
c. PKF Littlejohn (external auditor) had confirmed they had received and logged the notification of exempt status for year ended 31 March 2021.
9.Planning: There were none.
10.Councillor Reports:
a. The Churchwarden had contacted the Chairman saying the Church would like to covert the clock into an electrical wind, this would cost in the region of £5000.00 They asked if we could consider this with money granted for the solar farm. Unfortunately, the report had been received too late for Cllrs to discuss. It was therefore decided to defer this item until the next meeting.
Resolved: to defer this item to the next meeting and to circulate the paperwork to all Cllrs for further discussion.
b. A further letter had been received saying that the toilet and servery project was £25000 short of the required amount. They had raised £55000.00 and ask if we would consider this with money granted from the solar farm. To date nothing further had been heard from Elgin Energy. As far as Cllrs knew, the solar farm had not yet been implemented and the Parish Council had not received any monies from the project. Cllrs agreed any money received would have to be the subject of a Public Meeting to decide how it should be spent. Unfortunately, this report had been received too late for Cllrs to discuss and would be deferred to the next meeting.
It was proposed, seconded and
Resolved: to defer this item to the next meeting, write to the Churchwarden and circulate the paperwork to all Cllrs for further discussion.
c. The Chairman had spoken to the village hall committee re a Beacon for the Queens Platinum Jubilee next year. They decided against it, although some sort of celebration would be held.
d. The Ramp/steps outside the village hall was discussed. It was felt the ramp was too steep and did not comply with regulations. Mobility scooters were having trouble using it to get to the Post Office.
It was proposed, seconded and
Resolved: to ask a builder to look at this and report back with a quotation for any necessary works.
e. Former Cllr John Collinge used to check the defibrillator at the village hall. Cllrs asked the Chairman if she would ask him to continue to do so.
11.Correspondence:
a. Local Councils update August – forwarded to Cllr Mrs Roberts.
b. LALC e-news – circulated to all Cllrs.
c. NKDC updates – forwarded to Cllr Mrs Roberts
d. Local Councils update September – forwarded to Cllr Mrs Roberts
12.To accept and adopt the following policies:
a. Data Breach Policy – circulated to all Cllrs. It was proposed, seconded and
Resolved: to accept the Data Breach Policy.
b. Data Protection Policy – circulated to all Cllrs. It was proposed, seconded and
Resolved: to accept the Data Protection Policy.
c. Social Media Policy – circulated to all Cllrs. It was proposed, seconded and
Resolved: to accept the Social Media Policy.
13.Training:
a. The Clerk confirmed she would be attending the Precept Calculator Training Edge IT Systems 10.30am 07.10.21.
14.Date of Next Meeting:
a.The date of the next meeting was noted as 25 November 2021.
There being no further business the meeting closed at 8.10pm