2023 Parish Council Meeting Agendas

SILK WILLOUGHBY PARISH COUNCIL MEETING

Thursday 30th March 2023 at 7.30pm in Silk Willoughby Village Hall

Dear Councillor

I hereby give you notice the SILK WILLOUGHBY ANNUAL PARISH COUNCIL MEETING will be held on Thursday 30th March 2023 at 7.30pm. All members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted as set out hereunder. 

Clerk to the Council:   Rowena Boden    Dated: 24th March 2023

Public Forum: The Parish Council Meeting will be preceded by a public forum, for which Councillors are also asked to be present, when members of the public may ask questions or make short statements to the Council. Members of the public are welcome to stay for the meeting but may not participate unless invited to do so by the Chairman.

AGENDA

Chairman’s Welcome and Housekeeping Arrangements. 

PUBLIC PARTICIPATION SESSION

To receive reports from outside bodies.

Report from C. Cllr Hagues

Report from D. Cllr Jackson

Questions or Points raised by residents and members of the public.

COUNCIL SESSION

1. Apologies for Absence: To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting. 

2. Declarations of Interest: To receive Declarations of Pecuniary Interests of all parish councillors.

3. Approval of Minutes - To approve and accept as a true record the notes of the meeting of the Parish Council held on 2nd February 2023 and to authorise the Chairman to sign the official minutes.

4. Silk Willoughby Roads - To receive an update on the ongoing Traffic and Road Surface problems.

5. Community Speed Watch - To receive an update on the Community Speed Watch. 

6. Speed Sign - To receive and consider work involving the Speed Sign.

7. Solar Farm Grant - To receive an update on the Solar Farm Grant and to consider

a) Placing the money into alternative accounts.

b) Accepting the grant application form

c) The ideas from the Annual Public Meeting

8. Queen’s Memorial Bench - To receive an update on the Memorial Bench.

9.Village Pond - To receive an update on the Village Pond.

10. Grass Cutting – To accept and approve the grass cutting for the next financial year.

11. Coronation Celebrations - To consider the upcoming Coronation Weekend.

12. Post Box- To receive an update of the siting of the Post box

13. To consider items for inclusion on the agenda for next meeting

14.Finances.

a. To receive the clerk’s report on payments between meetings

b) To note the gift of £100 from the Village Hall towards the Queen’s Memorial Bench.

c) To note the payment of £190 from Cllr Roberts for the Oak Trees

d) To note the payment of £20.65 from Roberts Tyres for the excess beverages left from the APM.

e) To note the receipt of £200,000.00 from the Solar Farm (EEB 23 Ltd).

15. Printer for Clerk – To consider and approve the purchase of a new printer with cheaper ink costs £149.99 + vat.

16. Website – To consider the use of LALC to refresh the website.

17. LALC / SLCC

a) To consider and approve the renewal of the Annual Subscription 23-24 at £141.45

b)To consider and approve joining the Annual Training Scheme at £100 + VAT

c)To consider and approve joining the SLCC at £80 plus £5 joining fee.

18. Planning Application - 23/0214/TCA – Full Crown Reduction, 9 London Road, Silk Willoughby. To ratify clerk’s communication of ‘No comment’ to NKDC.

19. Date and Time of next meeting. To note the next meeting as 18th May 2023 at 7.30pm in the village hall. 

CLOSED COUNCIL SESSION

Items of confidential nature to be debated in the absence of the press and public. Under the Public Bodies (Admission to the Meetings) Act 1960 (due to the confidential nature of the business). 

20. Village Hall - To consider and approve the Village Hall Accounts and their ideas for future use.

21. Post Office - To receive and consider the update of Post Office documents received.

22. Clerk’s Appraisal - To consider and approve the Clerk’s appraisal held on the 16th March.