September 2020 Minutes
MINUTES OF SILK WILLOUGHBY PARISH COUNCIL MEETING HELD ON 10 SEPTEMBER 2020 AT 7.30PM IN THE VILLAGE HALL.
Present: Cllr A Wilson (Chairman) Cllrs Mrs L Roberts, W Thackray,
F Wright and J Collinge
In Attendance: 2 members of the public and Denise Gascoyne Parish Clerk.
Public Forum:
Due to the ongoing coronavirus pandemic parishioners had been requested to contact the Clerk by 12 noon 09 September to confirm their attendance.
2 members of the public had requested attendance and as both were there for the same reason only one spoke.
The parishioner strongly objected to the proposed outline planning application for 5 dwellings and associated works land adjacent to 30 Gorse Lane. He said he had looked at the local plan and believed that the proper protocol had not been followed. He asked the parish council if they would object to the planning application. The parish council had already said they had no objections to this application. The Clerk agreed to forward contact details for County Councillor A Hagues and District Councillor R Jackson.
1.Chairman’s Welcoming Remarks:
The Chairman welcomed everyone to the meeting and reminded Cllrs that on entering a village hall you must wear a face covering, and will be required to keep it on, unless you are exempt.
2.Apologies for Absence: There were none.
3.Declarations of Interest: There were none.
4.To approve and accept as a true record the notes of the meetings held on Thursday 30 January and Signing of the AGAR on 23 July 2020 and to authorise the Chairman to sign the official minutes.
It was proposed, seconded and
Resolved: to accept as a true record the minutes of the meeting held on 30 January and the signing of the AGAR on 23 July 2020, and to authorise the Chairman to sign the official minutes.
5.County Councillor and District Councillor Reports:
a. County Cllr Hague had been asked to investigate the dead trees on the C321. As he was unable to attend, it was proposed, seconded and
Resolved: to write and ask him to investigate the problem.
b. There was no report from District Cllr Russell Jackson
6.Parish Clerk Update and Report:
a. The Clerk confirmed the Data Protection (ICO) had been renewed.
Initialled …………………….
b. The Calendar of meetings for 2020-2021 had been circulated. The dates were subject to change or cancellation due to the ongoing Coronavirus pandemic.
It was proposed, seconded and
Resolved: to accept the calendar of meetings bearing in mind dates may be subject to change or cancellation.
7.Report from Councillors:
a. Cllr Wilson reported that the fly tipping reported to him on Gorse Lane had been reported to NKDC.
The village hall committee had requested to see the conveyance for the village hall. Cllr Wilson had said the Chairman could look at it, photograph it if wanted to, but it must remain with the parish council.
A letter of complaint had been received from a resident on Rowan Drive. She believed that her broadband and phone was being cut off because the tree branches on the island were trapping the wire. This was discussed fully by councillors. On investigation it appeared that a lot of the telephone wires in the village were threaded through the trees, but this did not affect the lines. A lot of residents had trouble with their broadband as there was not enough capacity on the line, as this was an old system. Cllr Mrs Roberts told the meeting that she had just upgraded her system, which resulted in a faster and much more reliable broadband.
It was proposed, seconded and
Resolved: to suggest that the complainant upgrade her broadband and hopefully this would resolve the issue.
Cllr Wilson reported that the plans for the carpark would be forwarded to all Cllrs. It was suggested that we request double yellow lines outside the village hall. At present when vehicles park outside the village hall it can be difficult for the properties opposite to get out of their drives, also for traffic to pass, certainly emergency vehicles. A disabled person would be allowed to park on double yellow lines to go to the Post Office. This was just a thought and all aspects of the carpark would be discussed at a future parish council meeting.
Cllr Wilson reported that the proposed solar PV Development had been put back but would still be developed. There would be money for the parish council to spend on village projects. One suggestion was signs showing you were coming towards a village i.e. 150yds, 100yds, 50yds. This would hopefully slow vehicles down. Another suggestion was to purchase another flashing sign. These were just thoughts and would be discussed at a future parish council meeting.
b. Cllr Mrs Roberts had still got the troughs which would be planted by a parishioner and tended. These would be placed on the approach to the village.
It was proposed, seconded and
Resolved: that with the ongoing Coronavirus situation to leave the planting until next Spring.
Initialled …………………..
Cllr Mrs Roberts circulated some ideas for future expenditure in the village to include planting trees, seats, improving the path between Sleaford and Silk Willoughby. Cllr Wilson said he believed money from the new estate being built on London Road at Sleaford would pay towards some of the path being upgraded, probably as far as the Garden Centre. Cllr Wilson thanked Cllr Roberts for her ideas, and this would be placed on file and discussed further when monies were available.
8.Finance:
a. The bank reconciliations and cashbook to July and August 2020 had been circulated to all Cllrs.
It was proposed, seconded and
Resolved: to accept the bank reconciliations and cashbook to July and August 2020.
b. The Approval List for payments had been circulated to all Cllrs.
It was proposed, seconded and
Resolved: to accept the Approval List for payments and the following cheques were signed at the meeting.
100207 D Gascoyne Clerk/RFO £376.20
100207 HMRC PAYE £55.40
100208 Edge IT Systems Licence £152.40
c. The Clerk had circulated the NALC pay scales for 2020/2021. It was proposed, seconded and
Resolved: to accept the increase to pay as per the NALC guidelines. This would be backdated to April 2020.
d. It was hoped that the meeting in November could take place as the Precept for 2021/2022 needed to be set. If a meeting could not take place because of Coronavirus restrictions, a telephone meeting would take place to discuss the Precept.
It was proposed, seconded and
Resolved: the Clerk would send the parish councillors the forecast for them to look at before the next meeting.
e. The Clerk confirmed that the payment of £468.60 from LCC towards the cost of grass cutting had been received. FOR INFORMATION ONLY
9.Planning:
a. 20/0458 A planning application and permission had been received to remove existing boiler from chimney breast Gables Cottage, School Lane. FOR INFORMATION ONLY
b. 20/0080 Planning permission had been received for erection of single storey orangery extension to Snowdale, London Road. FOR INFORMATION ONLY.
c. 19/1730 Planning permission had been received for proposed alterations to block up existing bedroom window Manor Farm
Initialled ……………………
d. 20/0443 A planning application had been received for alteration and extension to existing property and erection of 3 dwellings, garages, and new vehicle access 62 School Lane. The closing date for comments was May 2020. Therefore, after consultation with Cllrs the following comments were submitted:
In principle SWPC has no objection to the development. However, they
Have major reservations as we believe the ground is the site of a Chapel
and enclosure built between the 12th and 17th century. Historic England
list entry no.1018901 and Ancient Monument Reg. TF0527-4297. Full
archaeological survey should be considered.
e. 20/1047 Outline planning application for the erection of 5 dwellings, land adjacent to 30 Gorse Lane. The parish council had no objections to this development and felt it had no adverse or detriment to the village.
It was proposed, seconded and
Resolved: to comment that the parish council had no objections to this development and felt it had no adverse or detriment to the village.
10.Correspondence:
a. Confirmation Treasurer/Lettings Secretary of the village hall had stepped down. FOR INFORMATION ONLY
b. LALC e-news updates – circulated to all Cllrs
c. NKDC updates – forwarded to Cllr Wilson
d. NKDC Electoral Review updates – forwarded to Cllr Wilson
e. Local Councils Updates – circulated to all Cllrs
f. LCC Town & Parish Updates – forwarded to Cllr Wilson
g. Confirmation Ash Villa School will close permanently as from 01 September – circulated to all Cllrs.
h. LALC Annual Report 2019/2020 - forwarded to Cllr Wilson
11.Training:
a. The Clerk confirmed she had been on a training course for the new website. Many clerks were struggling with this and many had employed someone to set the new website up. The Clerk reported that James Bell had agreed to set up Ancaster and Wilsford websites for a fee of £250.00
It was proposed, seconded and
Resolved: to engage James Bell to set up the Silk Willoughby Parish Council website and for the clerk to send an order.
12.Date of Next Meeting:
a. The date of the next meeting was provisionally set as 26 November 2020 at 7.30pm in the village hall.
There being no further business the meeting closed at 8.45pm
Initialled ……………………..
Signed: ……………………………….
Chairman
26 November 2020
It is important to understand that the information given above represents notes of the meeting which took place and do not become Minutes of SILK WILLOUGHBY PARISH COUNCIL until accepted or otherwise at the following meeting.