May 2019 Agenda Annual Parish Council Meeting
SILK WILLOUGHBY PARISH COUNCIL
Parish Clerk: Denise Gascoyne 82 Ermine Street ANCASTER NG32 3QP#
Tel: 01400 230745 email Silkwillpc@gmail.com
ANNUAL MEETING
09 May 2019
NOTICE OF MEETING
You are hereby summoned to attend the ANNUAL MEETING OF SILK WILLOUGHBY PARISH COUNCIL on 16 MAY 2019 to be held immediately after the ANNUAL PARISH MEETING at 7.30pm
Denise Gascoyne
Parish Clerk
AGENDA
1. Election of Chairman: To elect the Chairman of the Council and to receive the Chairman’s Declaration of Acceptance of Office.
2. Election of Vice-Chairman: To elect the Vice-Chairman of the Council and to receive the Vice-Chairman’s Declaration of Acceptance of Office.
3. To receive: Declarations of Acceptance of Office and Members’ Disclosable Pecuniary and other interests of all parish councillors
4. Apologies for Absence: To receive and accept apologies where valid reasons for absence have been given to the Parish Clerk prior to the meeting.
5. To approve and accept as a true record the notes of the meeting of the Parish Council held on 21 March 2019 and to authorise the Chairman to sign the official minutes
6. To approve and amend (if necessary) the Standing Orders – circulated to all Cllrs
7. To approve and amend (if necessary): The Financial Regulations – circulated to all Cllrs.
8. General Power of Competence: to declare eligibility and adoption (see attached)
9. To approve and adopt the following policies:
• Code of Conduct (NKDC version adopted by NKDC 28.02.19)
• Safeguarding Public Money Policy
10. To approve and accept: The Asset Register – circulated to all Cllrs
11. To review and adopt: The Calendar of meetings – circulated to all Cllrs.
12. County Councillor and District Councillor reports:
13. Parish Clerk Update:
a. Confirmation request had been sent to Cllr R Davis to visit the parish.
b. To consider S106 money for cycle path
c. Update on proposed Conservation area
d. Update on land ownership
14. Finance:
a. To resolve to approve cheque payments as per the Approval List.
b. To read out, fill in, sign and date Section 1 of the Annual Governance and Accountability Return (AGAR) 2018/2019.
c. To accept, sign and date Section 2 Accounting Statement (AGAR) 2018/2019
d. To sign and date Certificate of Exemption Part 2 (AGAR)
e. To confirm Precept of £4200.00 had been received.
f. To update bank mandate for 2019/2020
g. Confirmation Data Protection Fee will be renewed on 12 June 2019 – this is paid by DD. FOR INFORMATON ONLY
15. Planning: To consider and make any comments on planning applications.
a. 19/0441 Planning application to replace existing conservatory roof with hipped roof. 18 Rowan Drive.
b. 19/0060 Planning permission for Erection of Solar PV park land south of Gorse Lane. FOR INFORMATION ONLY.
16. Correspondence:
a. Changes to bus services 33, 36 and 44 – circulated to Cllr Wilson
b. LALC Weekly Updates – circulated to Cllrs
c. Notification of Village Hall Improvement Grant Fund – Dr Caroline Johnson MP
d. Danger zones for councillors – circulated to Cllrs. FOR INFORMATION ONLY
e. Cutting grass verges around the village
17. Training:
a. Cllr Training Sessions: 16.07.19 Carlton Scroop 18.00pm to 21.00pm
18. Date of Next Meeting:
a. To note the date of the next meeting as 25 July.